event meeting

Easy tips to make a presentation for an urgent event meeting

Event presentations can overwhelm you, so they need to be pre-planned. You must analyze how big is the venue, what would be the ratio of venue to screen, how many participants are expected if there is any obstruction from a particular area to the screen, and so on. You must try and work on different…

Event presentations can overwhelm you, so they need to be pre-planned. You must analyze how big is the venue, what would be the ratio of venue to screen, how many participants are expected if there is any obstruction from a particular area to the screen, and so on. You must try and work on different screen sizes, strategize the story, the lighting, viewer-s perspective, the timing, and your strengths and weaknesses.

Some Tips and Tricks to hold a grand slideshow

Let us look at some relevant points that you must consider before preparing yourself for the big event presentation day:

1. Think about the pace.

Many events begin with opening acts and videos, but energy can quickly sink. It’s important to have some high-energy moments, but you’ll also want to leave room to build. Audiences need to experience ups and downs, high levels of energy, reflexive moments, and dramatic pauses.

2. Concentrate on the story

Keep in mind that you don’t always have to put a content-driven slideshow behind if you want things to keep going until the event. A good presentation considers a more fluid approach that focuses on the relationship between the audience and the speaker. Take a break introduce the subject then switch to a photo or slide if it helps your message.

3. Get ready for the big moment – Prepare yourself

If your slideshow doesn’t look right before you speak, just push aside everything and gather everything you have that is worth sharing with your audience. Accept it. Set aside all doubts. You must do so and you need to prepare your brain. Set aside all self-destructive questions. You are engaged, so get your brain ready.

4. The 20-minute rule

Walk up the stage 20 minutes before your presentation starts. This will reduce the initial shock and make you stage-ready. Get comfortable in the empty room, practice your initial lines, familiarize yourself with the remote control and microphone. Fix everything before the actual presentation starts – whether it is about operating a laptop, fixing the desk mic, podium, or getting accustomed to the space.

5. Add another speaker

Switching the format from one speaker for conversations and panel discussions to two speakers can also help add structure and tension to longer presentations.

6. Add a short story into your presentation

By adding a short video between the points of the story, the presenter can take a short break, delaying the audience’s experience a bit and making things feel fresh.

7. Introduce your audience to experts

Introducing other professionals and clients on stage or through video while welcoming excellent speakers on stage will give the audience a deeper and more comprehensive understanding.

8. Focus on the entirety

The video presentation is not just a series of slides, but an overall experience. Don’t just think about creating slides. Think about ways to attract more viewers with lighting and audio. Changes in atmosphere, lighting, and sound are design experiences that inspire the audience.

9. The design of your slideshow

Consider creating a slide library with a layout that is common to event brands to maintain tone consistency.

10. Create harmony and make an impression

The sound, image, audio, and tempo matter while you are delivering a presentation. People remember how you connected with them and how you made them feel. So, ensure a harmonious atmosphere in every presentation.

11. Make it light

Don’t be stressed and don’t stress your audience. You are running a show, and it should be entertaining! Enjoy it, even if you have serious comments! Adding humor can create a great connection between you and your audience. These moments are very human and make you as a speaker or a moderator much more accessible.

12. Conversations and presentations

A good presentation is all about having a dialogue. The collective participation of the crowd during a slideshow is usually exponentially greater than that of the speaker. You must explain the process, present survey questions, wait for answers, facilitate conversations about answers, and have enough time to give your insights into the field.

13. Just Relax

Focus on your breathing. Don’t worry about the content of the slideshow, it’s in your brain when you need it. The goal here is to get away from your fears and relax your body. It’s a physiological change. Live presentations mean that you need to connect with the people LIVE – there are no retakes and there can be no room for mistakes. You need to be proper with your speech, your content, body language, confidence, and tone. So if you are nervous, it can all go down the drain. Maintain your stance, relax your body and slow down your breathing. You are human so simply act human.

14. The audience is looking for human connections

Excessive use of slides can deter your audience from creating an emotional connection with you. If you read from a script, you may not be in sync with the visuals.

Try not to involve too much text in your slide. Put a picture instead and be verbal about it to create a connection with the people. Wider images leave room for emotional involvement. The graphics in the presentation should improve what is being said, rather than speaking for you.

Connect with your audience by following the below-mentioned recommendations:

  • Open the presentation with a bang:

Own the beginning and say something interesting to reassure your audience and yourself. Know your strengths and use them. If you are a hilarious type, go for it. If you’re happy, like me, please provide an interesting anecdote. You can skip the common etiquette like “How are you all today?” Be yourself and you have to accept it 100%. You can start by thanking someone for asking you for this slideshow or someone who helped you prepare for it.

  • Body Language

Maintain eye contact with your audience – left, right, and center from the beginning. Make a conscious effort to do this throughout the presentation. You can take professional help and advice to give you something to say first, which becomes a great, interactive way to get the audience involved in a collective group experience.


Some several tips and tricks can help you give your slideshow well but you can be a natural and charm your audience with practice, poise, confidence, ease, and experience. The best presenters seem to enjoy the process of speaking in public. Say what you do voluntarily to change the rhythm or the overall tone, just like any other conversation. Just follow these simple ideas and you will be a superhit in front of your audience.

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